SERVICES, POLICIES AND PROCEDURES

 

THE JUNIOR HIGH SCHOOL (RDJ) LIBRARY

The Junior High School Library is a learning resource center with a wide range of print materials, and electronic resources including manuscripts, pamphlets brochures, Internet and Wi-Fi access, Online Public Access Catalog (OPAC), and online databases to support school’s vision, missions, goals and objectives.  These materials are well-organized to facilitate easy access to users.

LIBRARY SERVICE HOURS

REGULAR CLASS DAYS (Monday to Friday)

7:00 A.M to 5:00 P.M.

SUMMER AND NON-CLASS DAYS  (Monday to Friday)

8:00 A.M.  to 12:00  noon

1:00 P.M. to 5:00 P.M.

SERVICES OFFERED FOR FACULTY MEMBERS AND STUDENTS

  1. Reference and Information Services – Reference and information services are provided for the library users to assist them on how to use and where to find the right materials and information. These include:
  1. Reader’s Education
    1. Faculty Orientation – Before the opening of classes, the librarian gives orientation to the faculty regarding the new policies and services offered.
    2. Students Orientation – In coordination with the English Department, the librarian gives orientation to the freshmen and transferees every school year.
    3. Library Instruction – is an instructional program that promotes user education and information literacy. In coordination with the English Department, the library instructional program is designed to provide the basic library skills needed by the students per Grade Level. Library related talks are also given to the students upon request of the English teachers.
  2. Reader’s Advisory This is an assistance extended to the library users on the utilization of library resources. The readers are coached as to what kind of materials are suited for their research needs.
  3. Reference Query The Library staff extend assistance to the library users by showing them the location where they can find the right materials to answer their queries.
  4. Literature Search Literature search is a systematic and thorough search of information on a specific topic. This is an assistance extended to faculty members upon request. Although teachers are encouraged to do their own research, the library staff may search for relevant information using online/CD-ROM databases or the  Internet. The information sought may be sent through email or through a virus free disk provided by the teacher. Students are encouraged to do their own research.
  5. Current Awareness Services – Current awareness services are provided to ensure that library users are kept up to date with information related to their needs or subject field of interest. Services Include:
    1. Bibliographic or reading list – Bibliographic listings of  monthly  acquisitions by subject area are compiled and are accessible to the library users.
    2. New Title Lists listings of new acquisitions by subject area are posted on the library bulletin board, faculty rooms, and DC office. Copies are provided to the Vice Principal for Academics
    3. IS Daily Bulletin – Library updates and announcements are published in the IS Daily Bulletin.
    4. Table of Contents (TOC) – The table of contents of the latest issues of magazines and journals by subject area are photocopied and regularly sent to the Department Chairs.
    5. Book Exhibits/Display A monthly book exhibit is one of the regular features in the library. Newly processed books ready for circulation are displayed at the New Arrivals Corner. Reading materials which are related to the theme and Lasallian attribute of the month are displayed to support the monthly celebration.
    6. Bulletin Board Display – Bulletin Board Displays are updated monthly highlighting the theme of the month, Lasallian attributes, special celebrations, and library update.

 6.  AcquisitionAcquisition of library materials is a continuous process to ensure that library collections are updated. Acquisition is based on acquisition policies and procedures and selection criteria such as faculty recommendations, curriculum offered, and needs of the students and  of the academic community.

7.  Automated Circulation System- Charging and discharging of books are computerized for easy retrieval/monitoring.

8.  Computerized Cataloging System – Library and AV materials are processed through the use of TLC Cataloging module. Processed materials can be accessed through the Online Public Catalog or OPAC.

9.  Indexing – Periodical articles with permanent value and are very useful for research are indexed for easy access of information by the library users.

10.  Interlibrary Loan IS faculty members may borrow materials from Integrated School Libraries, Multimedia Centers, and College Libraries with proper arrangement with the librarians.  College faculty members may also borrow books from the IS Libraries. Upper grades students may do their researches in the college library if the necessary materials are not available in the IS libraries. In the same manner,  college students may avail of the IS library resources. A letter of recommendation should be secured from the librarians.

11.  Internet – to complement information from printed materials, the library provides a cybernook for students with 35 computer working stations connected to the internet and 4 working stations for the faculty members.

12.  Library ReservationThe Library may be used as venue for talks, meetings, seminar-wrokshops, and conferences.

13. Mobile Periodicals  - Back issues of newpapers, magazines and journals are available for students and faculty researches.

14.  Online Databases – ProQuest and  online databases are available for students' and faculty researches.

15.  Online Public Access Catalog (OPAC) Students and faculty members may view their library profile and status of books borrowed through the Online Public Access Catalog (OPAC)

16.  Powerpoint PresentationUpon request, the person in charge of the cybernook may prepare powerpoint presentations for talks/seminar-workshops and conferences held in the library.

17. Printing At minimal cost the Cybernook users may request for printing of the downloaded information from the internet. Printing request is on a first come, first serve basis.

18.  Recall The library staff sends recall slips to the faculty members and students who have not returned library materials which are needed by other users.

19.  RemindersWith the advent of library automation, library notices or reminders are automatically sent to the library users through their email addresses.

20.  Reservation for Classroom Use Adequate copies of books, dictionaries, Holy Bibles, magazines, and newspapers can be reserved by the subject teachers for classroom use on a first come, first serve basis.

21.  Supervised Class Research The library accepts reservation for  class research. The subject teacher reserves the area at least a day before the schedule. A reservation form shall be filled out and signed by the department chair and the librarian.

22.  Technical Services – These include acquisition, cataloging and classification, bibliographic control and end processing of library materials for easy retrieval and to  facilitate access to the users.

23.  Vertical File and Newspaper Clippings The library staff compiles news articles from local/national newspapers, pamphlets/brochures, government publications and other documents appropriate to the curriculum and interest of the students.

24.  WI-FI Access – Wi-Fi connection is installed inside the library to provide internet access to the faculty and students with laptops and Wi-Fi ready gadgets. (Students may use their laptops for research only upon approval of their subject teachers).

General Rules and Regulations

To ensure an orderly and systematic use of the library, the users are requested to strictly observe the following rules:

  1. Observe SILENCE. Idle conversation, loud laughter, and other unnecessary noise disturb the readers and must, therefore, be avoided. Discussion must be done in a subdued tone.
  2. Mute cellphones while in the library.
  3. Refrain from eating, drinking, or sleeping in the library.
  4. Playing games, cutting and pasting of pictures/materials from the books, newpapers and magazines are not allowed.
  5. Use of Discman, Walkman, Ipod and other electronic devices’ inside the library is  prohibited.
  6. Handle books and other materials with care. They are intended to serve a great many users after you.
  7. Except for valuables, leave attaché case, bags, coats, jackets, and big envelops at the deposit counter.
  8. Borrow from and return books to the circulation counter in the presence of the person in charge of circulation.
  9. Clean tables and push chairs back after use.
  10. Put all reading materials in the trolley/pushcart after reading.
  11. Return borrowed library materials promptly to avoid fines/penalty.
  12. Group discussion  is not allowed.
  13. No student is allowed to stay inside the library during class hours without prior arrangement made by the subject teacher.
  14. Borrowing of books during class hours is not allowed except during supervised class research.

Responsibility for Materials

Library users are reminded that all books, periodicals and other materials are property of the University of St. La Salle and may not be removed from the library without proper authorization. No library items should be clipped or otherwise mutilated. Commission of any such act constitutes an offense and carries with it corresponding sanctions and disciplinary action.

CONTROL PROCEDURES

  1. Upon entering the library, users should swipe their school ID. A Barcode Scanner is provided at the entrance.
  2. Students should deposit their bags, knapsacks, envelopes, jackets, and water jugs at the deposit area. Wallets/purses and other valuable materials should not be left at the deposit area to avoid losses.
  3. Upon leaving the library, each user must present each material taken out at the control desk. Faculty members are also requested to show their things for inspection.

RULES IN BORROWING BOOKS AND OTHER MATERIALS FOR STUDENTS.

A student should have a valid school identification and may be allowed to borrow five books at a time in different subject areas provided he/she has no unreturned or overdue library materials.

The following materials may be borrowed for classroom, photocopy, or for home reading for the duration of one hour, one day, overnight, three days or one week:

               General references, periodical materials, Vertical File, Lasalliana Collection, Fil-R Collections and Negrosiana Collections – These materials may be borrowed for classroom use or photocopy. USLS Yearbooks are for library use only.

  1. Filipiniana and American Studies Collection – These materials may be borrowed for overnight use and may be renewed for another day unless needed by another user.
  2. Non-Filipiniana/General Collection – These books may be borrowed for three days and may be renewed for another three days unless needed by another user.
  3. Fiction – Fiction books may be borrowed for one week and may be renewed for another one week unless called for by another user.
  4. Textbooks – The recent textbooks are intended for library use or photocopy only.
  5. Reserve Books – Reserve books with two or more copies may be borrowed for classroom use, or for overnight use. Books that have only one copy are intended solely for library use or for photocopying purposes.

FINES AND OTHERS PENALTIES

Overdue/Fines

  1. General References, Periodicals (for Photocopy only) P1.00 per Hour/5.00 per day.
  2. General Circulation – P 3.00 per day excluding Saturdays, Sundays, and holidays
  3. Filipiniana/American Studies Collection, Lasalliana and Reserved Books P5.00 per day excluding Saturday, Sunday and holidays
  4. Fictions Books – P1.00 per day excluding Saturday, Sundays and Holidays.
  5. Long Overdue – one month extension is given for an overdue book After one month the overdue book will automatically be declared “LOST” and charges will be computed such as book price, penalty, plus the accumulated fines.

Losses

When any library reference material is lost, the borrower should report it immediately to the librarian. Otherwise, should the reference material become overdue, the borrower will have to pay a fine incurred until the day it is reported. In case a book is lost, it must be replaced with the same tittle or the borrower may pay the current cost plus the processing fee of P50.00

Mutilating of Library Materials

        Mutilating (includes tearing) of library materials is an offense penalized by a fine of P100.00/page (books and periodicals). Library privileges will be suspended for one month. The case  is also referred to the Discipline and Formation Officer for sanction.

        For a case involving unauthorized bringing of any materials out of the library, the case will be referred to the Discipline and Formation officer.

Forgery

          The student who has forged the librarian’s signature for the purpose of settling an account will also be referred to the Discipline Officer

Disruptive Behavior

        Disruptive behavior is manifested or displayed by students who disturb readers and library users

The following are classified as disruptive behaviors and may be referred to the Discipline Officer for sanction or disciplinary action.

  1. All forms of defiance
  2. Eating and drinking
  3. Idle conversation, loud laughter, and other unnecessary noise that disturb library users
  4. Playing games, use of discman, walkman, ipod and other electronic devices inside the library.

 

Location Symbols/Indicators

           To guide the users in locating the materials, the RDJ Library uses the following indicators: 

            ASRC                   American Studies

           G-Ref                   General Reference

           Fil                          Filipiniana

           Fil-F                       Filipiniana-Fiction

           Fil-R                       Filipiniana  Reference

          FAC                         Faculty

          FAC-F                      Faculty Fiction

          FAC-FIL                   Faculty Filipiniana

          F                              Fiction

         LS                             Lasallianan

          N                              Negrosiana

          P                              Bound Periodicals

          FILTXT                    Filipinianan Textbook

          (No Indicator)         Non-Filipiniana

 

USE OF CYBERNOOK FACILITIES

Only bonafide students, faculty, and staff are allowed to use the cybernook facilities. Every user is expected to use the equipment and resources properly and responsibly.

The use of cybernook facility for faculty, students, and staff is unlimited for the entire school year. These include free email, internet surfing, and power point production.

General Rules

  1. Every student is required to present her/his school ID to the cybernook in-charge before using the computer. He/she should properly fill out the log book at the entrance.
  2. No food and drinks are allowed.
  3. There is a limit of one computer per person.
  4. Chatting and computer games are strictly prohibited.
  5. Maintain SILENCE.
  6. Respect the privacy of others.
  7. Attachment of personal hardware(including flash drive) to the computers is not permitted.
  8. Leave all hardware and furniture in the original places.
  9. Return all borrowed materials in their original condition before leaving the facility.
  10. The library is not responsible for any lost, misplaced, or stolen personal items.

PRINTING

Currently, two units are available for printing. Printing request is on a first-come first-serve basis. The following procedures should be followed to facilitate printing.

  1. Fill out properly the request form for printing
  2. Give to the library staff the filled out form and pay the amount
  3. Claim request print out

PRINTING COST

P 3.00/Page (short bond paper) – Black and white text only

P5.00/page (Long bondpaper)- Black and white text only

P10.00.00/page (short/long bond paper) – full color text with few pictures

P15.00/page (short bond paper) – full color pictures

P20.00/page  (long bondpaper) - full color pictures

PROCEDURES AND  OTHER PRIVILEGES EXTENDED TO FACULTY, STAFF, AND ACADEMIC COUNCIL MEMBERS

Use of library Materials:

Periodicals

Magazine/Journals

  •      Staff and faculty members may be allowed to borrow five back issues of magazines/journals for a period of one week, non-renewable. Current issues may be borrowed for overnight use only.

Newspapers

  •     Current issues of newspapers are intended for library use only. Back issues may be borrowed for classroom use or for overnight use.
  •    Vertical File Materials(pamphlets/Brochures/Newspaper Clippings)

Books

  •         Staff and faculty members may be allowed to borrow thirty (30) titles of books at a time for professional growth, subject references, and personal interests.

CD-ROM/Cassette Tapes

  •    A faculty member may be allowed to borrow two titles of CD-ROMs-cassette tapes at a time.  These materials may be borrowed for  classroom use for one week.

Reserved Books

  •   Rare books/titles with single copy which are in demand are put on the RESERVED section. These materials may be borrowed for room use only, or for                photocopy.
  •    Faculty members should first check the availability of materials before assigning a book to students.
  •    Books in the faculty member’s possession should be returned first before they are assigned as readings
  •    Reservation of books, magazines/journals and newspapers for classroom use must be done at least one hour before the schedule to give time to the staff           members to prepare the materials.

Acquisition Policy

  • The acquisition of library materials  is done every month  with the collaborative effort of the Subject Teachers, Department Chairs, Unit Heads, Integrated School  Officers, and Students.
  • The acquisition by subject area is based on the monthly theme and recommendations from the Faculty members and Department Chairs.
  • The  Librarian   initiates the book  selection by inviting the suppliers to send  new titles of books to the library for evaluation. During the evaluation process, teachers and the Department Chairpersons  in all subject areas are  informed and encouraged  to  evaluate the books forwarded to them.
  • Students and teachers coming inside  the library are also encouraged to evaluate and  recommend titles to be purchased.
  •  A faculty member who plans to use certain books as secondary texts for the next school year should inform the librarian or should give the list of books during the signing of the clearance to give the library staff members time to gather the materials or purchase them if additional copies are needed.
  •  For supplementary materials listed in the syllabus as references, two to three copies are recommended. These titles must be available in the library.
  • Faculty members who buy books for the library from seminars attended may give the official receipt to the librarian for refund if no duplicate copies are available in the library.
  • During book fairs, faculty members are allowed to select and recommend if a book is needed in the curriculum offered.

Supervised Class Research

  •      To avoid overlapping, faculty members who wish to use the library for class research should book the area at least a day before the class schedule.
  •     The teacher in-charge should inform the librarian/library staff as to what books or reading materials are needed in order to give the library staff enough time to  check and retrieve the materials if they are loaned out. The use of computer/Internet must also be indicated.
  •     During research period, the subject teacher is responsible for supervising the class and the librarian has the right to intervene if the behavior of the students          inside the library is unacceptabl
  •     The Librarian must be informed as early as possible regarding the cancellation of the scheduled research to give a chance to other users.

Tutorial/Review Sessions

  •    Individual or group tutoring is not allowed in the library.
  •    Special reviews conducted for academic excellence, math, and other contestants who will represent the school in competitions are allowed after proper arrangement with the librarian.

Mobile Periodicals Service

  •      Back issues of periodicals are circulated to the DC Office, Faculty rooms, Campus Ministry, and PE Faculty room.
  •     A basket of periodicals with a complete list are delivered by the library Kasanagan Youth Volunteers to the identified offices every Monday.
  •     Back issues of news papers are delivered every day after recess. Teachers who wish to read the periodicals should fill out the form in the folder for            statistical data.
  •    Title of periodicals read are recorded in the Individual Borrower File of the RDJ Library.
  •    The materials will be retrieved by the library staff for inventory at 3:00 P.M every Friday.
  •    Newspapers will be retrieved every day upon delivery of the new issue.

Librew Corner

  • LiBrew Corner is a  section which holds the professional magazines/journals. In this corner, the faculty and staff members may enjoy drinking coffee while reading.
  •  A faculty and staff  member who wish to avail of the free hot and cold water should bring their own mug and beverages.
  • A 3in1  coffee and hot beverages is also available at a minimum cost.

Borrowing of Books from the College Library      

       A  faculty member who wish to borrow books from the College Library must coordinate with the Junior High School Librarian.  Borrowing of library materials from the College Unit will be coursed through the Librarian.

Printing Services

  • A faculty member may avail of the free printing services for exam papers only, and activity sheets for classroom Instruction maximum of 3 pages.
  • For personal documents, please follow the costing below:

Short/long bond paper text only                          -  P1.00/page

Colored pictures (short/long bond paper)             -  P5.00/page

Losses

  •  When  a faculty member or a staff member loses any library reference material, e/she must replace it with the same title. In case the title is no longer available in the local book stores, he/she must pay the current price plus the processing fee of fifty pesos (P50.00). 
  • Payments for a lost book may be made through salary deduction with the proper endorsement from  the librarian, approved by the Principal and  the VP Finance.

Clearance Signing

  • ·         Clearance signing will be done at the end of the school year April-May.

Requirements for Faculty Members:

  • Must accomplish the form for  books recommended for purchase and titles of magazines recommended for subscription
  • No un-returned library materials

Requirements for Staff Members:

  • No un-returned Library materials

If you have any questions, feel free to approach  the  Librarian or  any of the Library Staff.

 

 


University of St. La Salle Integrated School Library